Concepts to Understand - Assets

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Introduction

The building block of Hudu is the Asset. Assets are customizable documents that can be structured for almost any type of information. Each asset is defined by its Asset Layout, the structure that is specific to each kind of Asset.

For example, if we wanted to store network information, we would create an Asset Layout called Networks. Then, inside a Company, we would utilize the Asset Layout to record each network as a separate Asset.

 

How to Access

  1. Select the Company/Client on the top left of the pageHudu_Clean_Home_Page.png
  2. Choose the desired company to view their AssetsComapny_or_Client__un-annotated_.png
  3. On the left side of, below the Tool section, Asset Layouts can be foundAssets_Layout.png
  4. Select the Asset of interest and view its contentsAsset_Selection.pngAssets that only have one entry, will open to that entry upon Asset selection. Assets with multiple entries will be shown in a listed view

Hide Blank Asset Layouts, when selected, will only show Assets that contain an entry. This applies to all companies. If an Asset Layout seems to be missing in a company, check to see if "Show All Asset Layouts" is displaying at the bottom, this will indicate that currently empty Assets are hidden.Show_all_Asset_Layouts.png

 

How to Manage

Manage_Assets.png

  • Duplicate: creates an exact copy of the asset
  • Restructure: This allows the user to reorganize the position of each field or add new ones to the Assets. It can also check the Asset statusAsset_Restructure.png
  • Mark as Gold Standard: This tag will mark an Asset that should be followed as an example for others in the same field. 
  • Move: Can change the location of the asset
  • Flag: Marks the article for the need to review or to signify importance (this can be adjusted for company needs)
  • Archive: Moves the article from the KB to the museum if not currently needed, but deletion is not desired
  • Delete: Completely removes the asset
    • Note: Cannot be found in the museum after deletion, if the article can possibly be used later, consider archive for future referencing
  • Restrict: Original creator can determine who can view the article

Permissions and Roles Required

Spectators and above can view Assets. Authors and above can create, update, and have access to some Manage button abilities. Editors and above can use all Manage button abilities. Admins and Super Admins have all abilities.

Further Reading...

Using Favorites

Using the Comment Section

Revision History

File Management

Understanding User Roles

One-Time Sharing

Relationships

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